Make an internship agreement

Get a clear understanding of what tasks the company wants you to do for them. Be as specific as possible in the dialog with the company so that you both agree on what you will be doing for them.

Instead of just agreeing that you will 'work with social media', agree on what you will actually do. Content for Facebook? A general social media strategy? A target group analysis?

Most people work between 30-37 hours per week in an internship. Please note that if the company wants you to work more than 37 hours, the internship cannot be approved by the Jobcenter. You should also discuss the distribution of working hours during the week and whether the working hours include lunch.

Find out what start date suits you both. Remember that the Jobcenter needs to approve your internship before you can start, so it is a good idea to have a start date that is at least a week from when the application is sent to the Jobcenter.  

During your meeting with the company you can ask how you can get feedback during your internship. Will you be assigned a permanent contact person? Does he or she prefer weekly scheduled meetings or ongoing dialogue? Alternatively, you can bring up the topic when you begin your internship.

It's a good idea to agree on what the next steps are. The company must apply for your internship, but you can help them along the way. As you can see below, you can send them an email with suggestions on how to fill in some of the fields in the application. It is a good idea to agree on who does what and when you will talk again.

Give an idea of your job title during the internship. The company must choose from pre-defined job titles.

You can find inspiration in the list of the job titles most commonly used by academics in internships:

• Project worker/ manager/ coordinator
• Communications Officer/ Coordinator/ Consultant
• Marketing employee
• Architect
• Development consultant
• SOME employee
• Analyst, Data and Analytics
• Administrative Assistant
• Journalist
• Art communicator
• Fundraiser
• Producer
• Administrative officer
• Programmer and system developer
• HR consultant/assistant
• Coordinator
• Designer
• Event Manager
• Film, TV and animation worker
• IT Consultant
• Lawyer
• Office assistant
• UX designer
• Business developer
• Sales consultant

Here you briefly describe what the internship is about. What will your tasks be and what new competencies and skills will you gain from the company?

On the website where the company applies for an intern, the “internship description” field states that you should write free text about the company and the skills required of the intern. You do not need to do this, as it is only relevant for companies that do not yet have an intern and would like the Jobcenter’s help in finding one.

Therefore, you can simply write a few lines about your tasks and what you want to get from the internship.

Typical weekly hours for an internship are between 30 and 37 hours.

The start date should be at least one week after the application is sent to the Jobcenterm so the Jobcenter has time to approve the internship application.

Your CPR number is needed by the Jobcenter so we can find your case and assign the internship to you.

If you don't want to send your CPR number in an email, you can send the email instead and then call the company and tell them the ten digits afterwards.

Hi [name]

Thank you for a great meeting. I am very excited to start my internship with you.

As we talked about, I'm sending you a few inputs for the application you need to make in www.vitas.bm.dk to get me as an intern.

Job title: [XX]

Internship description: [XX]

Desired number of hours: [XX]

Desired start date: [XX]

My CPR number: [CPR]

A video guide has been made that explains a little about the application and Vitas. You can find it on YouTube here: https://youtu.be/06E8u9dn8TU

Let me know if you need anything else from me.

Kind regards,

[Name]

Hi Simon

Thanks for a great meeting. I'm really looking forward to starting my internship with you.

As we talked about, I'm sending you a few inputs for the application you need to make in www.vitas.bm.dk to get me as an intern.

Job title: Project employee

Internship description: At ShiftDynamics, we have just completed a satisfaction survey with our users. During the internship, Frederikke will continue to work with the results and our future satisfaction surveys.

The internship has two main tasks:

To communicate the results of the data analysis that has been made based on the current responses to the rest of the workplace both in an article and in a presentation.

To quality check and set up a new questionnaire for future use.

We Frederikke the following:

• Experience with SurveyXact
• Experience with quantitative surveys and questionnaires
• Experience with dissemination of data analysis

Desired number of hours: 37 hours

Desired start date: August 1st, 2023

My CPR number: [012345-6789]

There is a video guide that explains a little bit about the application and Vitas. You can find it here on YouTube: https://youtu.be/06E8u9dn8TU

Let me know if you need anything else from me.

Kind regards,

Frederikke

The term 'rimelighedskrav' means that the majority of the company’s employees must be employed on ‘standard terms’. For example, sole proprietorships and companies with less than five employees can only have one intern.

If the company where you would like to start an internship already has other interns or other employees in subsidized positions, you can check the ‘rimelighedskeac’ under the field 'Conditions for getting an employee in an internship'.

Unfortunately, an internship cannot be approved if you've recently had a job, student job, freelance job, or other paid hours at the company.

By law, you cannot do an internship at a place that is your most recent workplace - no matter how long ago your most recent employment was.

This means, for example, that if you finished your employment with the company two years ago and have been looking for a job since then, you are not eligible for an internship with the company.

The internship must make sense for you in your job search. Therefore, the content and purpose of the internship should develop your competencies or give you new skills e.g. Overall, it should bring you closer to your next job.

An internship should never be set up just to fulfil the company's need for labor.